A Club Secretary carries out administrative duties for a sporst club. They ensure policies and procedures are in place and that work is carried out to governing body regulations. All first team player registrations are the responsibility of the Club Secretary. This includes player contracts, loan agreements and transfer documents. All deadlines must be met so that athletes are eligible to play as and when required.

The scheduling of all competitive and non-competitive fixtures is also their responsibility. A Club Secretary is constantly in contact with relevant sporting bodies to ensure compliance with their instructions. They regularly take notes at meetings – especially with the sports club’s board of directors.


A Club Secretary also deals with suspensions. They liaise with governing bodies and arrange appeals if the suspension is disputed by the sports club.


All applicants should be educated to GCSE standard. English and Maths GCSE passes are usually a minimum requirement. Further education is desirable – especially an undergraduate degree in Sports Law.


Applicants should have an understanding of the rules and regulations set by governing bodies that sports clubs need to adhere to. Experience of administration at professional club level is therefore necessary. Previous use of sport federation systems such as TMS International Transfer System, Solidarity Mechanism and Training Compensation is highly desirable.


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